Annual General Meeting
We would like to invite you to the Ocean Racing Club of Victoria Annual General Meeting. It will be held online, on Tuesday 27th September 2022 from 7.00 - 8.00 pm.
The club continues it's strong financial and activity level. The General Committee will update you on the year that was and will provide an insight into the year ahead. Our trophy presentation will be held at a later date.
We look forward to the meeting of members, details of how to join the meeting will be provided after registration.
Join the meeting online via this link
FAQ's on Voting Online.
How will I join the online AGM?
You will be provided a Teams link via email which will allow you join the meeting. The session will be open early for you to familiarise yourself, test your audio settings. You can then grab a cuppa, beer or wine ready for the meeting to start on time.
If you're new to the Teams software, I recommend you watch this video for an introduction of how to use it
https://www.youtube.com/watch?v=tfqcIjc3g94 and get the app now and be ready when your first meeting starts: https://www.microsoft.com/en-au/microsoft-teams/download-app
How will electronic voting work?
7 days prior to the meeting if elections are required, you will be sent from the online voting system, Election Buddy, to every eligible member. To be eligible you must be a financial member of one of the voting membership types.
The email will include a link to a website with a unique identifier for each member. Members click on the link and are presented with a form similar to a manual voting slip. Election of General Committee Members requires numbering from one through to the number equal to the number of nominations. Voting , if required on the any Special Resolutions to adopt new Rules or Honorary Life membership will be a simple Yes/No selection.
Once submitted, the link to vote can no longer be used, preventing multiple electronic voting.
What if I don't receive the email with the link?
It is possible that some members may not receive the email link due to the spam settings on either their own computer or that of their internet provider. If a member does not receive a link, the returning officer does have the ability to send the link to an alternative email address which should ensure that the email arrives. Alternatively, check your spam folder.
How secure and how anonymous is electronic voting?
The system will be monitored by general committee member & Returning Officer. The software has a number of options, and those chosen by the club provide the highest level of security and anonymity with the electronic process.
All votes are completely anonymous - not even the returning officer will have the ability to see how an individual member has voted. Scrutineers will be able to see who has voted, but not how they voted. Having the ability to see who has voted allows for checking of potential duplicate votes.
When will the voting outcomes be announced?
All votes will be tallied and announced at the AGM meeting
Who can Vote?
- Only financial members can vote at the elections and AGM
- Only the following categories are eligible to vote:
- Senior Members
- Youth Members (18 years and over)
- Honorary Life Members
- Outport Members